Hours per site
Worked hours by location, team or project — the basis for costing a contract.
Workforce analytics from the work itself.
See where hours are spent, which shifts stay unfilled and how each site performs — without rebuilding it in a spreadsheet.
Analytics
What Cerqa analytics show
Plan versus actual
Compare scheduled and clocked time to catch drift while you can still act.
Absence patterns
Leave and sickness over time, so shortages do not arrive as a surprise.
Task completion
Completion rates per site show where rounds are regularly skipped.
Export
Reports export as a file for your accountant or payroll provider.
Role-based access
Site leads see their area, head office sees everything.
Numbers produced by daily work
The reports read the data created by clocking in, scheduling and completing tasks. Nothing is maintained twice: if you use the time clock and the schedule, the analytics are already there.
Costing per contract
In service businesses the margin is decided site by site. Knowing how many hours a contract really consumes lets you price the next one from evidence rather than a guess.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Hours by site, team and project
- Weekly plan-versus-actual comparison
- Absence and coverage trends
- Exports for payroll and accounting
- Visibility controlled by role
FAQ
Frequently asked questions
Does Cerqa calculate pay?
No. It delivers verified hours and reports to export; pay is calculated in your payroll system.
What export format is used?
A spreadsheet file that opens in Excel and imports into common payroll tools.
Can staff see the reports?
Only if you allow it; by default reports are limited to management roles.
How far back does the data go?
As far back as you have used Cerqa.