Recurring tasks
Daily, weekly or per shift: tasks regenerate and land with the right team automatically.
Employee task management that ends at the site, not the inbox.
Recurring rounds, handovers and inspections as mobile checklists — with photo, comment and timestamp on every item.
Tasks & forms
What Cerqa tasks and forms do
Sub-tasks
Break a round into individual checkpoints that get ticked one by one.
Photo proof
Staff attach photos to completed items so you can see the site without driving there.
Attached to shifts
Checklists hang off the schedule: whoever works the shift sees the right tasks.
Forms instead of paper
Handovers, defect reports and inspections are filled in as forms and stay searchable.
Live completion status
See per site what is open, in progress and done, without chasing anyone.
From printed sheet to evidence
Task lists taped to a wall tell you nothing about what was actually done. When each item is ticked in the app with a time, a person and an optional photo, the record for your client is produced as a by-product of the work.
Checklists per site, not per company
Every location has its own requirements. Build templates once, assign them to sites, teams or shifts, and update the template when something changes — future rounds pick up the new version.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Recurring checklists per site and shift
- Photo, comment and timestamp per item
- Forms for handovers and defect reports
- Live status across all locations
- Runs on any smartphone, no training needed
FAQ
Frequently asked questions
Do tasks work offline?
Entries are stored on the device and sync once there is a connection.
Can tasks repeat automatically?
Yes, you set the rhythm and the task reappears for the responsible team.
Can we share proof with a client?
Completed checklists export with photos and timestamps so you can send them on.
Who assigns tasks?
Managers and site leads, depending on the roles you configure.