Publish to every phone
One publish sends the schedule to everyone; changes arrive as notifications.
Shift scheduling software your team actually opens.
Build the week from templates, publish to every phone at once and let staff swap shifts with your approval.
Scheduling & swaps
What Cerqa shift scheduling does
Shift swaps with approval
Staff arrange cover between themselves, you keep the final say.
Availability and time off
Approved leave and stated availability feed straight into the plan.
Templates per site
Recurring weeks are rebuilt in seconds instead of copied by hand.
Open shifts
Post a shift to a group and let the first qualified person claim it.
Plan versus actual
Compare the published plan with clock-in data to see where hours drift.
One plan instead of five group chats
Spreadsheets emailed on Friday are out of date by Monday. A live schedule means the version on the phone is always the current one, and nobody works from a printout that changed two days ago.
Built for multiple sites
Whether you run one location or fifty, you plan per site, team or project and see coverage across all of them, which matters most in cleaning, security, construction, logistics and facilities.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Publish schedules to every phone at once
- Swaps and open shifts with approval
- Leave and availability built into the plan
- Templates for recurring weeks
- Coverage visible across every site
FAQ
Frequently asked questions
Can staff see only their own shifts?
Visibility is configurable — some teams show the full site plan, others only personal shifts.
Do people get notified of changes?
Yes, affected staff are notified when a published shift changes.
Can we plan across several locations?
Yes, schedules are organised per site, team or project.
How does it connect to hours?
Clock-ins are matched to the plan so you can compare planned and actual hours.