Receipt by photo
Capture the receipt before it disappears into a jacket pocket.
Expense tracking straight from the job.
Photograph the receipt, enter the amount, submit — managers approve and every cost lands on the right site.
Expenses
What Cerqa expenses do
Manager approval
Submitted costs are approved or returned with a comment.
Attached to a site
Each expense belongs to a location or project, which keeps costing honest.
Your own categories
Materials, travel, meals: categories match how your business works.
Status for staff
People see what is submitted, approved or reimbursed.
Batch export
Approved expenses export together for accounting.
Receipts get lost in transit
People moving between sites all day collect receipts in a pocket and submit them weeks later, or never. Capturing the receipt at the moment of purchase means the cost is documented before it is forgotten.
See costs where they happen
Because every expense is tied to a site, you see materials next to hours for the same contract. Together that shows what a job actually costs.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Capture receipts on site
- Approval with comments
- Costs by site and category
- Status visible to staff
- Batch export for accounting
FAQ
Frequently asked questions
Does Cerqa pay reimbursements?
No. It captures, approves and exports expenses; payment runs through your accounting.
Are receipt images kept?
Yes, the photo stays attached to the expense and exports with it.
Can we define our own categories?
Yes, categories are configured to fit your business.
Can several people approve?
Yes, approval rights are set per role or site.