Day-one checklist
Every new person automatically receives their tasks: paperwork, induction, equipment.
Employee onboarding software for teams that start fast.
New starters get their documents, tasks and training on their phone from day one — the same way every time.
Onboarding
What Cerqa onboarding does
Collect documents
Required documents are requested and uploaded instead of chased over email.
Induction with confirmation
Safety briefings and instructions are read and acknowledged.
Knowledge from day one
The knowledge base is available immediately, so nothing has to be explained verbally twice.
Progress at a glance
See per person what is complete and what is outstanding.
Straight into scheduling
Once onboarding is done, the person is ready in the roster and time clock.
Turnover is paid for in training time
In cleaning, security, hospitality and logistics, teams change often. Verbal inductions lose detail and quality drifts. A repeatable onboarding gives every new person the same starting point.
One flow per role
A cleaner needs different content from a site lead. Define a flow per role and the right one starts automatically when someone joins.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Automatic starter checklists per role
- Documents requested and stored digitally
- Briefings with confirmation
- Progress visible per person
- Hand-off into scheduling and time tracking
FAQ
Frequently asked questions
Do new starters need training on the app?
Usually not; the app walks them through the outstanding items.
Can documents be signed digitally?
Documents can be shared and acknowledged. Whether that satisfies your legal requirements is a question for your advisers.
Can flows differ per site?
Yes, flows are defined per role and site.
What happens after onboarding?
The person appears in the schedule, time clock and team chat.