Requests from the phone
Staff request time off in the app; managers approve or decline with a comment.
Leave management software that talks to the schedule.
Requests, approvals and balances in the same app as the roster, so approved time off never collides with a published shift.
Time off
What Cerqa leave management does
Balances everyone can see
Remaining entitlement is visible to the employee, which removes most of the questions.
Straight into the roster
Approved leave blocks the person in scheduling, so you cannot plan them by mistake.
Absence types
Holiday, sickness, unpaid and your own categories, per country or site policy.
Coverage view
See who is away in a given week before you approve the next request.
Export
Absence data exports alongside hours for payroll.
Leave requests should not live in a chat
Requests sent by message get approved verbally and then forgotten when the schedule is built. Keeping requests, approvals and the roster in one place means the plan reflects reality.
Fewer questions about balances
Most leave admin is answering the same question: how many days are left. When people can check that themselves, the manager only handles the actual decision.
Privacy & works councils
Questions for any vendor — our answers.
Before you commit to any workforce software, get these points in writing — from us and from every other vendor. Our answers are below; we go deeper in the demo.
- Data processing agreement:Is there a written processing agreement covering your employee data?
Yes. We provide a DPA under Art. 28 GDPR and sign it with you before your team starts using the app.
- Where data lives:In which region is the data stored and processed?
Hosting and database run on Supabase. The exact region and the sub-processor list are set out in writing in the DPA — not only on request.
- Employee representation:Which settings can be configured to fit your works council or staff agreement (location sharing, reporting)?
Location sharing is opt-in per person — refuse it and clock-ins still record, just without coordinates. Reporting and access scope can be restricted per role. The contested points are settings you negotiate concretely in a works agreement.
- Deletion & export:How is data deleted, and how do you export everything if you switch tools?
Time and absence records stay for the legal retention period, then are deleted. All core and time data exports as CSV/Excel — you take your data with you when you switch.
Cerqa at a glance
- Requests and approvals in the app
- Balances visible to each employee
- Approved leave blocks scheduling
- Absence types you configure
- Exports together with hours
FAQ
Frequently asked questions
Can we set our own entitlement rules?
Yes, absence types and allowances are configured per policy.
Do managers get notified?
Yes, new requests appear for the approver responsible.
Does it prevent double-booking?
Approved leave blocks the person in the schedule.
Is sickness handled too?
Yes, as its own absence type.